RFID File Tracking Solution

Description
Reviews

We Provide a Comprehensive Solution for Management of Files using RFID Technology.

By Leveraging RFID Proper Management, Searching of Files, Documents can be achieved quickly.

A combination of Fixed Readers at identified capture points are placed to capture Movement of the file once its taken out or put in a room
, Handheld Readers are used to Pin Point the specific tag in the room
The specific location of the file can be identified using our Cloud Based software
All records are stored Digitally

About the RFID File Tracking Solution

Files go missing in Indian offices for one simple reason: nobody records who took them out. The RFID File Tracking Solution closes that gap by tagging every physical file and reading it automatically as it moves. Fixed readers sit at identified capture points, so a file is logged the moment it leaves a room or comes back, handheld readers pinpoint one specific tag inside a crowded record room, and our cloud-based software keeps every record digitally. For any department shopping for an RFID file tracking system in India, the outcome is a live location for each file instead of a movement register somebody forgot to sign.

Key specifications

Specification	Value
Model	RFID File tracking Solution
Tagging	UHF RFID file tag on each file or document folder
Capture points	Fixed RFID readers at identified movement points
Search	Handheld RFID reader to pinpoint a specific tag in the room
Software	Cloud-based, all records stored digitally
Frequency band	865-868 MHz (India WPC, same as ETSI)
Protocol	EPC Gen2 / ISO 18000-6C

Best-fit applications

Government secretariats and PSU offices tracking file movement between sections
Courts, sub-registrar offices and land record rooms holding decades of archived files
Bank and NBFC loan file custody across branch, regional and back-office moves
Hospital medical records departments retrieving patient files on demand
Law firms and audit practices handling confidential client case files
Corporate HR and legal archives working to compliance retrieval deadlines

Mounting, encoding and reading notes

Tag placement matters more here than reader power. Fit the file tag on the cover or spine so that tags in a stack are not sandwiched flat against each other, and keep a spacer between the tag and steel almirahs or racks, which detune UHF badly. Put fixed readers on the doorways and issue counters that files genuinely pass through, not on every wall. Encode the existing file number into the tag so searches match your register, and sweep shelves at walking pace with the handheld, because dense rows read far better slowly.

Why buy from Identium

Tags, capture-point readers and the tracking software all come out of one New Delhi operation that has been running since 2010, so no one is left arguing over whether the hardware or the software caused a missed read. Deployments use India's 865-868 MHz allocation and stay ETSI 865-868 MHz compatible should a branch abroad join later. Records departments get encoding to their existing file numbering scheme, volume pricing for large record rooms and free samples for a pilot rack. See the RFID file tracking system range or our RFID software and middleware integration guide.

Frequently asked questions

What is an RFID file tracking system and how does it work?

An RFID file tracking system tags each physical file so its movement is recorded automatically instead of in a manual register. Fixed RFID readers at identified capture points log a file whenever it is taken out of or put into a room, and handheld readers are used to pinpoint a specific file within that room.

Can we find the exact location of a file with this system?

Yes. The location of any file is shown in the Identium cloud based software, which stores all records digitally, and a handheld RFID reader is then used to pinpoint the exact file inside the room or rack. This removes the manual search through cupboards that offices in India spend hours on.

Who uses RFID file tracking in India?

RFID file tracking is used by organisations that hold large volumes of physical files and documents and need them found quickly, including record rooms, administrative departments and archives. Identium provides the complete solution in India, covering tags, fixed readers, handheld readers and the cloud software.

What is the cost of an RFID file tracking solution?

The cost of an RFID file tracking solution depends on how many files are tagged, how many capture points need fixed readers and how many handheld readers are required, so request a quote for your site. India RFID Store is an Indian manufacturer and supplies and supports the system across India.